Bookkeeping for small companies and OÜs

Preparing source documents and recording transactions

1. Preparing documents

• Raising sales invoices from the details you send us
• Preparing payment documents (including cash receipt and cash payment vouchers)
• Preparing business trip expense reports from the details you send us
• Preparing fixed asset records
• Preparing other documents

We prepare documents according to the arrangement we agree with you.

Read more: which documents your accountant needs

2. Handling documents

• Preparing documents as agreed
• Receiving invoices and receipts by e-mail, as e-invoices in the agreed software, or on paper
• Sending documents for approval and/or checking that the approval workflow works
• Filing documents in folders, on paper or digitally
• Posting the documents to the general ledger
• Recording income and expenses by the agreed dimensions, such as objects, cost centers or projects

Maintaining the general ledger

• Entering documents and recording transactions
• Checking and reconciling entries
• Checking automated feeds, settings and entries (bank transaction imports, e-invoice settings and sending, etc.)
• Fixed asset register
• Asset accounting
• Checking that income and expenses are matched
• Checking prepayments received and made
• Checking receivables and payables
• Checking the sales ledger (what customers owe you)
• Checking the purchase ledger (unpaid supplier invoices)
• Checking and reconciling general ledger balances

Payroll and payroll taxes

• Salary calculations
• Holiday pay and leave
• Other payments (rent, interest, expense reimbursements, business trip daily allowances, etc.)
• Deductions from salaries (including bailiff orders, child support, expense reimbursements)
• Taxes withheld from pay and employer taxes on top of salaries (including social tax)
• Preparing and filing tax returns with the Estonian Tax and Customs Board
• Sending you the tax summary
• Preparing payment orders or making the payments, as agreed

Tax accounting and filing with the tax authority

• VAT: the VAT return (KMD), INF annexes and VD reports
• Taxes withheld from salaries and employer taxes on top: the payroll tax return (TSD)
• Taxes on dividends and other payouts from equity (TSD, INF)
• Fringe benefit taxes (TSD)
• Taxes on other payments (TSD, INF annexes)
• VAT under the special scheme for digital services and distance selling (OSS return)

Reporting

• Financial reporting to management
• Tax reporting to the Estonian Tax and Customs Board
• Financial reporting to Statistics Estonia
• Annual report filed in the Company Registration Portal

Payments

• Preparing payment orders, as agreed
• Making payments, as agreed

Other tasks included in the service

• Entries in the Employment Register (TÖR)
• Confirming sick leave certificates on eesti.ee
• Dealing with the Estonian Tax and Customs Board on your behalf
• Representing you at the Tax and Customs Board under a power of attorney
• Advice on how to document your transactions
• Tax advice
• Other business advice

Prices

See pricing examples and FAQ ›